People and facilities
Who can open a project and what they can do there — adding somebody by email, the four roles, a facility whose staff can open its projects without being added to each, and keeping a project to the people added to it.
The four roles
| Role | On a project |
|---|---|
| Editor | Cuts, imports and exports: everything. |
| Assistant Editor | The same as an editor. |
| Producer | Watches, leaves notes, and chooses which clips upload first. |
| Executive Producer | Watches and leaves notes. |
A role belongs to a person on a project, so the same person can be an editor on one show and a producer on another.
Adding somebody to a project
File ▸ People… lists everybody who can open the project, with their role. Type an email address, choose a role and press Add to This Project. B/side emails them the project's link, from you, and a reply reaches you; untick Email them the link to tell them yourself. They sign in with the Google account on that address.
A freelancer's last day. Set Last day when you add them. They can open the project through the end of that day, and after it they cannot, without anybody having to remember to take them off. Their row says Until that date.
To change somebody's role, choose another in their row. Take Off removes them; their work on the project stays.
Everybody on the project can see the list. Who can change it: the person who made the project, while it is in no facility; once it is in one, the facility's admins.
A facility
A facility is a post house and its staff. Staff can open every project in the facility without being added to each one, so a new project is ready for the whole team as soon as it is put in the facility.
Making one. On the Projects page, under Facility, type its name and press Make a Facility. You are its first admin. Rename… beside its name changes the name.
Staff. Add people by email with Add to Staff, choosing their role on projects. Each person is Staff or a Facility Admin. A Facility Admin adds and removes staff and decides who can open each project. A facility always keeps at least one admin.
Putting a project in the facility. In the project, File ▸ People…, choose the facility under Put it in a facility. Only the person who made the project can do this, and they have to be an admin at the facility: an editor on somebody else's show cannot open it to their own staff. Take Out of the facility, in the same place, is for a facility admin; staff then lose it, and the people added to it keep it.
Adding somebody to the staff emails them a link to sign in.
Freelancers are added to the one project they work on, with File ▸ People…, not to the facility.
The facility's plan
A facility can have a plan of its own: Plan… beside its name on the Projects page. Everyone on its staff works on that plan, and the projects in the facility are stored on it, so the house pays once rather than each editor separately. Somebody with a better plan of their own keeps it. Only a Facility Admin chooses or changes the facility's plan; staff can see which it is.
House LUTs and graphics
A facility shares its house LUTs and graphics with its staff: a show look, a logo, a lower third, a bumper. Only a Facility Admin shares something, and before it is shared B/side says how many people on the staff will be able to see it.
- On the Projects page, under the facility, Share a LUT… or Share a Graphic…. Stop Sharing takes it away again; projects that already use it keep their own copy, so no cut changes.
- From a project, in File ▸ Settings ▸ The show's looks, Share with the facility shares one of the project's looks.
- Using a house LUT. File ▸ Settings ▸ The show's looks ▸ Add a house LUT… adds it to the project as one of its looks.
- Using a house graphic. Media ▸ Graphics & LUTs… ▸ Ingest. A/Side, on a computer connected to the project, saves it in B-side House Graphics in your Movies folder (Videos on Windows) and ingests it like any file: it is in the bin as soon as its preview is made.
My LUTs and Graphics
Your own library, for the LUTs and graphics you take from show to show. Nobody else can see it.
- On the Projects page, under My LUTs and Graphics, Add a LUT… or Add a Graphic….
- From a project, Save to My LUTs beside one of the show's looks in File ▸ Settings.
- To use one: Add a house LUT… lists My LUTs first, and Media ▸ Graphics & LUTs… lists My Graphics first.
Keeping a project to its own people
For an embargoed show, File ▸ People… ▸ Who can open it ▸ Only the people added to it. Staff who were not added to the project can no longer open it. Anyone added to it directly can, with the role they were given.
Somebody added to a project directly has that role there, whatever their role on the facility's projects.